The website www.rheindonau.com.au is an offer by The Rhein Donau Club Inc. (“RDC”), Perth, Western Australia. RDC is committed to respecting and protecting your privacy. This Policy sets out information how we will collect, use, store and transfer any personal data during our business and the measures which we will use to protect its security. Our services include but are not limited to subscriptions, digital services subscriptions, advertising, websites, mobile sites including Facebook (Meta), Instagram, LinkedIn, competitions, event bookings and customer surveys.

It will also explain your rights regarding how we use your personal information. As the RDC we are collecting, working with and transferring personal data of visitors to our website, potential customers or members, and third parties.

Personal data is information about or relating to a person (e.g. name, address, postal address, telephone number, IP address) which can be used to ascertain the identity of that person. Personal data is any information relating to an identifiable natural person. Natural persons are considered identifiable if they can be identified directly or indirectly – in particular by linking them to an identifier such as a name, identification number, location data or an online identifier.

1. Controller

This notice of personal data processing is in relation to:

Controller:

The Rhein Donau Club Inc., or referred to as RDC, 108 – 110 North Lake Road, Myaree WA 6154, Australia.

E-mail: admin@rheindonau.com.au

Phone: +61 – (08) 9330 6488

Web: www.rheindonau.com.au

ABN 71 124 783 252

2. Processing and storage of personal data – Purpose and it’s use

(a) Processing of personal data for visits to this website

Each time you visit our website www.rheindonau.com.au the browser used by your access device automatically sends data to the server used for our website. The data are temporarily processed in so called log files. The data is stored on a server in Australia. The following data are collected without your active participation and saved until they are automatically deleted:

• IP address of the accessing computer,
• date and time of the server query,
• name and URL of the requested file,
• referrer URL (previously visited page),
• browser and operating system of your computer and name of the requesting provider,
• amount of data transmitted,
• notification of whether the file was accessed successfully.

The data are used for the following purposes:

• to provide the connection with our website,
• to optimize the offer,
• to analyze the security and stability of the system,
• to create a customer account,
• to become a subscriber,
• to post comments,
• to receive our newsletter,
• to enter a competition,
• for further administrative purposes.

This processing and collection also include public information and posts of yourself including comments or content that you post on the online services that the RDC provides such as Facebook, Instagram and LinkedIn. It also includes information about you that comes with those posts. This may include but is not limited to the information on your name, username, comments, likes, status, photo(s) and profile information. The public information and posts will be available to everyone who views the webpage and may be displayed in search results on external search engines, even after you cancelled your subscription account with us. You need to be aware that if you access or log-in to the RDC service via a third-party social media service and/or connect the RDC service to your social media profile, RDC may also include information form that social media service. This may include but is not limited to

• your username for that service;
• any information or content you have permitted the social media service to share with us – which can include but is not limited to your email address, followers, friends, profile photo etc;
• as well as any other information that you have made public.

We do not collect your social media password. We make you aware that when you access our webpage or other social media services via your social media profile, or when you connect the RDC service to your social media profile, you authorize us to collect and handle your personal information in accordance with our Privacy Policy.

The legal basis for processing these data, which also includes the European Union, is Art 6 para 1 subpara 1 lit. f of Regulation (EU) 2016/679 – hereinafter the ‘GDPR) and the Privacy Act in Australia. Our legitimate interest follows from the above-listed purposes. We will not use the collected data to draw conclusions on the person of the user. Furthermore, this website makes use of so-called cookies. We will provide more information on this topic down below.

(b) Processing of personal data of potential customers and current customers

If you intend to sign up to the service of RDC, the following information will be processed:

Categories of personal data that we collect include:

• Contact information such as name/given name/title, valid email address, residential and postal address and telephone number, valid skype address, valid Facebook address;
• Biographical information such as job title, employer, photograph and video or audio content including you;
• Marketing, communication preferences and related information such as meal preferences, feedback;
• Billing and financial information such as billing address, bank account and payment information.
• Services information such as details of services that we have purchased from you;
• Special categories of data such as ethnicity, trade union membership, information about health or information, political opinions or religious beliefs;
• Information relating to children.

The processing and storage of your data is necessary to enable us to identify you as our customer, member or interested party, to correspond with you, to provide you with invoices. The data processing and storage is based upon your request and explicit consent and is necessary in order to allow a proper handling of your data.

3. How we use your data – Transmission of data

We will only use your personal data fairly and where we have a lawful reason to do so. We will not transmit any of your personal data to third persons for other reasons that those listed below. We will only transmit your personal data to third persons if and to the extent that

• RDC has an obligation to store your personal data according to the statutory laws and regulations. Other time frames apply according to Art. 6 para 1 subpara 1 lit. c GDPR based on tax law and/or commercial obligations and Australian law or you have provided your extended consent according to the GDPR. We will ask for a separate consent if this is necessary. After these dates, your personal data will be deleted;
• It is legally permitted and necessary for the completion of a contractual relationship with you.
• Where your personal data is contained in an advertisement which RDC publishes for you, we may also use your information to publish that advertisement in other media, such as social media platforms. RDC does this in accordance with our terms and conditions for the initial publication. If you include your personal information in a post or in a letter to the editor, in email and/or text messages to an editor, we may publish your name and suburb in order to identify you as the author of that post and/or letter, if RDC publishes it on any media.
• When RDC collects your information, we may explain that we will use and disclose your information in other ways. For example, if you win a competition, we may disclose your information to the relevant regulatory authority. We may also publish your details in accordance with the terms of the competition.

We do not keep your personal data for any longer than is necessary to fulfil the purpose for which we collected it, or to comply with any legal, regulatory or reporting obligations.

Your data is processed and stored mostly in Australia. If we engage third parties and provide your data, we ensure that those comply with the data processing laws. We transfer your data to our external bookkeeping service in Australia.

4. Collection of personal data from third parties

Most of the personal data that we collect about you will be information that you provide to us voluntarily. In some circumstances, we may also receive information from:

• regulatory bodies;
• credit reference agencies (e.g. Creditreform);
• other companies providing services to us.

Some of these third-party sources may include publicly available sources of information. We will also receive information about you from Google Analytics, a web analytics service provided by Google, Inc. (“Google”) whose servers are in the United States of America. Google Analytics uses cookies to help us analyze how users use our site. We will provide more information down below.

5. Processing personal data to third parties

We may share your personal data with third parties in the following circumstances:

• with our employees, Managers and consultants and with other entities that RDC might establish on a confidential basis where required for the provision of our services, internal administration, billing, compliance and reporting, promoting our events and services and other business purposes;
• With third party providers will host the services on which our data is stored, our IT and marketing consultants and other suppliers of the business and administrative services including debt recovery;
• With third party providers for the purposes of money-laundering and other compliance and reference checks and other fraud and crime prevention purposes;
• With our insurers and professional advisers as is necessary for the purposes of obtaining and maintaining insurance cover, obtaining professional advice, managing legal disputes and maintaining accounts records and financial audits;
• With any third party to whom we assign or novate any of our rights or obligations or any part of our business is sold or transferred to or integrated with another organization.

Any information which we share with third-party providers you will be pursuant to contractual arrangements which we put in place which require that the data is processed only in accordance with our instructions for specified purposes and applicable law.

RDC reserves the right to disclose any information which we hold where necessary

• to appropriate courts, law enforcement authorities, governmental or regulatory authorities, if required to do so by law or regulation or by any governmental or law enforcement agency; and/or
• in order to protect the vital interests of the data subject or of any other individual.

6. When we may transfer your personal data abroad

RDC operates in Australia but has customers and members globally; we may transfer your personal data abroad for storage or processing where required for any of the purposes set out above, including any of the countries in which RDC agents or contractors have or will have offices. When doing so, we will comply with applicable data protection requirements and take appropriate safeguards to ensure the security and integrity of your personal data. Where we use third party service providers, we will put in place confidentiality agreements, including appropriate data protection obligations.

For users of this website who are based in the European Economic Area (‘EEA’), you should be aware that information which you provide to us may be transferred to countries outside of the EEA, including the United States of America, which do not always have the same standards of data protection as those inside the EEA.

The RDC is based in Australia, and we process and store your data mainly in Australia. Pursuant to Art. 45 the European Commission has the power to determine whether a country outside of the EU offers an adequate level of data protection, whether by its domestic legislation or of the international commitment it has entered into. At this point in time the European Commission has not recognized Australia. The GDPR and the Australian Privacy Act 1988 (Cth) share many common requirements, including to:

• Implement a privacy by design approach to compliance;
• be able to demonstrate compliance with privacy principles and obligations;
• adopt transparent information handling practices.

There are some notable differences such as the ‘right to be forgotten’, which do not have an equivalent right under the Privacy Act. We do our very best to comply with the GDPR.

7. Cookies

Our RDC website makes use of cookies. Cookies are small text files that your browser produces automatically, and which are stored on your access device (e.g. laptop, tablet, smartphone etc.) when your visit our website. Cookies do not cause any harm to your access device, and they do not carry computer viruses, Trojans or other malware. Cookie store information in connection with the access device. However, this does not mean that we know the identity of the user of our website.

The use of cookies serves the purpose to make our website more user-friendly. Therefore, we use session cookies which show which parts of our website have been visited. These are automatically deleted when you leave our website.

 We also use temporary cookies to optimize the user friendliness, by saving certain information so that such information does not have to be re-entered the next time you visit our website. We also use cookies to capture statistical data of our website use and analyze it in order to improve our offer. The legal basis for processing personal dancer with the support of cookies is also pursuant to Art. 6 para 1 subpara 1 lit. f GDPR.

Here is a list of cookies names used for the www.rheindonau.com.au website:

                 

 

Cookies	Explanation
_gat_UA-111282531-1 Google Analytics	These are performance cookies which we use to collect information about how our visitors use the website. We use this information to compile reports and to improve the website experience. The cookies collect information such as: the number of visitors to the website, where visitors have come from and the pages they visited.
_ga Google Analytics	Used to distinguish users. Expiration Time 2 years
_gid Google Analytics	Used to distinguish users. Expiration Time 24 hours
CONCRETE5 Concrete5(CMS) session cookies	This cookie is a session to connect it to the server and for other internal processes required throughout the course of the session
cookies_allowed	This cookie is used to display our website’s cookie policy banner and save the TURE if users accept the policy so the banner won’t show up when user refresh the page.

 

Most browsers automatically accept cookies. You have the option of configuring your web browser so that cookies are immediately or regularly deleted from your cache, all the cookies are blocked, or you are warned before a cookie is saved. However, if you block cookies, you may no longer be able to fully use all functions of our website.

Should you leave our website via a link and go to third party websites, it is possible that cookies will be placed by hosts of the linked websites. RDC is not legally responsible for those cookies.

More information can be found on the website allaboutcookies.org.

8. Google Maps Plugin

On our website, we use a plug-in of the Internet service Google maps. Google maps is operated by Google Inc., with its business residence in the USA, CA 94043, 1600 Amphitheatre Parkway, Mountain View. When you use Google maps on our website, data information concerning the use of our website you and your IP address are transmitted to and stored on a server operated by Google in the USA. We have no specific knowledge of what start-up are transmitted to Google, nor they are used by Google. Google may recombine those data with information they gather from other Google services. It is possible that Google will transmit these data to third persons.

If you deactivate Javascript in your browser, you block the usage of Google maps. In this case, however, you cannot use the Map indications on our website. By using our website, you declare your consent with the collection and processing of data by Google Inc., as described above. For further information on the data protection regulation and the user guidelines for Google Maps please see http://www.google.com/intl/de_de/help/terms_maps.html.

9. Analysis Tools – Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google Inc. (‘Google’) which transmits website traffic data to Google servers and stores it in the United States of America. Google Analytics is operated by Google Inc., with its business residence in the USA, CA 94043, 1600 Amphitheatre Parkway, Mountain View.

Google Analytics does not identify individual users or associate your IP address with any other data held by Google. Only in exceptional cases will the full IP address be sent to a Google server in the USA and anonymized there. We use reports provided by Google Analytics to help us understand the website traffic and webpage usage, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator.

The anonymized IP address provided by Google Analytics within the framework of Google Analytics will not be merged with other data provided by Google. You can prevent the storage of cookies by a corresponding setting of your browser software. However, please note that if you do this, you may not be able to fully use all the features of this website possible.

You can prevent the collection by Google Analytics by clicking on the link down below. An opt-out cookie will be set to prevent future collection of your information when you visit this site: http://tools.google.com/dlpage/gaoptout?hl=de.

For more information about Terms of Use and Privacy, please visit https://policies.google.com. We point out that in this website Google Analytics has been extended by the code ‘anonymizelp’ to ensure an anonymous collection of IP addresses (so-called IP-Masking).

10. Social Networking Services

RDC uses social networking services such as Facebook, Instagram and LinkedIn to communicate with the public. This is also on the legal basis of Art. 6 Abs. 1 S. 1 lit. f DSGVO/GDPR. When you communicate with RDC using these services, we may collect your personal information, but we only use it to help us to communicate with you and the public. The social networking service will also handle your personal information for its own purposes. These services have their own privacy policies. You can access the privacy policies for Facebook, Instagram and LinkedIn on their websites.

11. Your rights

You also have the following rights:

• pursuant to Art. 7 para 3 GDPR you shall have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal;
• pursuant to Art. 15 GDPR you have the right to obtain information on your processed personal data. You can ask for access to your data especially as follows: for the purpose of the processing; the categories of personal data concerned; the recipients or categories of recipients to whom the personal data have been or will be disclosed; the envisioned period for which is personal data will be stored; the existence of the right to request from us rectification or erasure of personal data or restriction of processing of personal data concerning you or to object to such processing; the right to lodge a complaint with a supervisory authority as well as the existence of automated decision-making, including profiling;
• pursuant to Art. 16 GDPR you shall have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning yourself; you also shall have the right to complete incomplete data of yours;
• pursuant to Art. 17 GDPR you shall have the right that we erase personal data of yours without undue delay especially on the following grounds: the purpose for the storage or processing no longer exists; you withdraw your consent; your right does not apply for an exercising the right of freedom of expression or information, a compliance with legal obligations, for the reason of public interest in the area of public health.
• pursuant to Art. 18 GDPR you shall have a right to restriction of the processing of your personal data, if you contest the accuracy of the personal data, the processing is unlawful and you oppose the erasure and request a restriction of the use instead, if we no longer need your data for the purpose of the processing but you require it for the establishment, exercise or defence of a legal claim, or if you have used your right to object pursuant to Art. 21 DSGVO;
• pursuant to Art. 20 GDPR it is your right to receive your personal data which you have provided to us in a structured, commonly used and machine-readable format; you also have the right to transmit those data to another controller without hindrance from us;
• pursuant to Art. 77 GDPR you have the right to lodge a complaint with a supervisory authority in particular in the Member State of your habitual residence, place of work or place of alleged infringement.

12. Your right to object – Art. 21 GDPR

You also have the right to object to the processing and storage of your personal data at any time (Art. 21 DSGVO), if the lawfulness pursuant to Art. 6 Abs. 1 S. 1 lit. f DSGVO is not met. You have the right to object insofar as there are reasons which arise for this from your special situation, of the objection is directed against direct advertisement. In the latter case, you have a general right to object, which will be implemented by us without citing a special situation.

If you decide to make use of your right of objection, please email us on admin@rheindonau.com.au.

13. Your right to withdraw consent

If the personal data are processed based on your consent, Art. 6 Para 1 (a) GDPR, you can withdraw your consent at any time for the purpose in question. The lawfulness of the processing based on your provided consent remains unaffected until notification has been received that your consent has been withdrawn.

14. Privacy Regulators

RDC invites you to first discuss with us any concerns you might have. If you are not happy with our handling of your concern or query, you can contact the relevant privacy regulator.

In Australia, the privacy regulator is the Office of the Australian Information Commissioner:

By telephone: 1300 363 992 (or if calling from outside of Australia: +61 – 2 9284 9749);

By fax: + 61 – 2 928 49 666;

By email: enquiries@oaic.gov.au;

By writing to:

Director of Compliance

Office of the Australian Information Commissioner

GPO Box 5218

Sydney, NSW 2001.

In the European Union, the privacy regulators for each Member State are listed, along with contact details, on the following website: http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.

15. Data security

We use administrative, technical and physical measures to keep your personal data confidential and secure, in accordance with our internal procedures to protect it you from being accidentally lost, altered, used, accessed or disclosed in an authorized way. Personal data may be held on our technology systems, those of our third-party contractors and/or in paper files. Where we share information with third parties, we will obtain written confirmation that they will similarly protect the data with appropriate safeguards. Our security measures are continuously improved in accordance with technological developments.

16. Current version and modification of this privacy policy

This privacy policy is currently valid and is as of September 2025. We may revise and update this Privacy Policy from time to time in order to reflect any changes to the way in which we process your personal data and changes in applicable law requirements or guidance. We will publish the updated Privacy Policy on our website and you should review this page periodically to ensure that you are aware of any change to its terms.

From time to time, the RDC may offer additional services via additional websites or through a separate website linked to this website. In some cases, such additional services may be subject to alternative terms of use, including the use of your personal information. If you choose to use any such services and provide personal information for this purpose, we will ask you to consent to your acceptance of such alternative terms of use and the use of your information for the purpose specified. Unless otherwise stated, such alternative terms of use shall apply to supplement this Privacy Policy.